For most countries, it is now a legal requirement to have an email disclaimer on outbound corporate email.
For more information on what you need in your disclaimer, go here
The Rocketseed Disclaimer Solution
| Feature | What this means for you |
| Rocketseed handles email from ALL platforms This includes MS Exchange, Lotus Domino, Novel Groupwise, Blackberry servers, pocket PCs, transaction email servers (eg email invoices and statements) and all other email generating servers |
This means that even if you have numerous email sources, they can all be managed without technical issues. |
| One console to manage single or multiple disclaimers
Multiple disclaimers can be set up and assigned to different sender groups. |
This ensure full legal compliance of ALL email, not merely the email leaving your Exchange Server. This also enables you to manage in one place many different disclaimers for many legal entities. |
| Simple Editor to create and design your disclaimers Rocketseed gives you a simple “Word” type editor to create your disclaimers. The functionality of this tool is extensive and enables you to create tables, images, colours, etc without any knowledge of html. |
This means that you can change the text as well as the look and feel easily without troubling IT. |
| Email format control and management This “formatting control” ability ensures email format compatibility and RFC compliance are not breached. |
This ensures that your email handles both plain text and html formats and is not subject to higher spam scores. |
| Add personalised fields Rocketseed enables you to personalise the disclaimer according to who sends and who receives the email, which can be linked to your Active Directory or other database source. (eg. ..... sent at 4:45pm on 23 July 2007, from sender@company_x.com .... receiver@domain_y.com …..) |
This fulfils disclaimer requirements where details of sender and receiver are required, as well as department or legal entity the individual works for. |
| Enable different disclaimers based on subject line Rocketseed enables email senders to override the allocated disclaimer with a specific disclaimer by entering a subject line code. |
This gives users optional control over disclaimers if they work for multiple legal entities, but ensures a catch all is applied. |
| Access control enables non-IT to manage the disclaimers Rocketseed separates the IT function (typically within the email server) from the disclaimer design and editing function. It also enables different access rights for different legal entities. |
This enables non-IT people to design and edit your disclaimer and removes the ongoing maintenance workload from IT. In complex organisational structures, it also enables multiple individuals to manage only their division's disclaimers and look and feel. |
| Compliance reporting Rocketseed tracks every email sent (who sends and who receives) and which disclaimer was applied. . |
This means you can prove 100% disclaimer compliance and enables you to track down “rogue” emails leaving your business. |
| Deep Insight into senders and receivers Disclaimers often have links in them to drive people to additional legal information. Rocketseed tracks every link that is clicked. |
This gives you full compliance tracking of who clicked for further information. This also gives you deep insight into the behaviour of firstly your employees, and secondly the people they communicate with. |
| More Branding, Marketing, Sales and PR Power Rocketseed’s solutions also incorporates:
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