How to create a professional email signature for G Suite

A step-by-step guide

Looking to create a professional, personalised Gmail signature? Our simple Rocketseed expert step-by-step guide will show you how to:

Create an email signature for G Suite
Add an email signature for G Suite
Edit an email signature for G Suite

Simply follow these steps for a professional email signature for G Suite signature.

Rocketseed Email Signature

How to create an email signature for G Suite

Setting up a Gmail signature is simple and lets you feature your name, job title, contact details, links and images – such as your company logo or headshot photo – on every email you send.

1. Sign in to your Gmail account.

2. Click on the Settings icon at the top-right corner, and then See all settings.

3. In the General tab, scroll down to the Signature section and click Create new.

4. Enter a name for your new Gmail signature template and then click Create.

Note: You are naming your new Gmail signature template for easy future reference, this name WILL NOT appear in your new email signature itself.

5. Add your desired signature details text in the right-hand text box. In addition to your name and job title, you can add contact details including your business and mobile telephone (cellphone) numbers and business address.

6. Use the options on the formatting bar to customise your signature details’ font style, size and colour to match (as closely as possible) your brand requirements and refine your signature layout using the alignment options.

7. To add hyperlinks to your new Gmail signature – such as to your business website homepage or social media accounts – simply highlight the relevant text, click the Link button and add the necessary link details.

8. To add an image (which should be web-hosted) – such as your business logo or headshot photo – to your Gmail signature, simply click the Insert image button and select your required image. You can drag and drop the image to ensure its correct positioning.

9. Happy with your new Gmail signature? Then click Save Changes at the bottom of the window.

Note: You will not be able to use email signatures with images, social media icons, or hyperlinks if you have Plain text mode enabled in Gmail’s message composer. To disable Plain Text mode, simply click More option and deselect Plain text mode option.

How to add a signature to an email

To test your new Gmail signature and add it to your emails, just follow these 3 simple steps:

1. Sign into your Gmail account.

2. Click Compose.

3. Click on the Insert signature button and select the signature that you wish to add.

Want your signature to be added automatically every time you compose a new email? Then select your chosen signature from the drop-down menu in Signature defaults, which also gives you the option of adding different signatures for new emails and for replies/forwards.

How to edit a signature in G Suite

1. Sign in to your Gmail account.

2. Click on the Settings icon at the top-right corner, and then See all settings.

3. In the General tab, scroll to the Signature section and click the signature template you want to edit. Make the desired changes to your signature in the right-hand text box.

4. Click Save Changes at the bottom of the window.

Get more from your G Suite email signatures with Rocketseed

Whilst the above shows you how to create a single G Suite signature, what if you want to run consistent email signatures across your business and to achieve more – much more – with them?

Rocketseed takes away the need for administering multiple signatures and puts you in central control of professionally-designed, consistently on-brand email signatures across your business, whatever the size.

Rocketseed’s G Suite email signature manager not only works perfectly across all platforms and devices – making them stress-free for your IT department – but also transform every employee email into an engaging marketing channel.

It’s why, for businesses across the globe, Rocketseed is ‘Loved by Marketing. Trusted by IT.’

To take control of G Suite email signatures across your business today