Introducing Rocketseed Signature on Compose for Microsoft 365.
Do your staff need to see their email signatures every time they write business emails? Or would you prefer all your employees’ company email signatures to be branded only after they press ‘send’? With Rocketseed’s new Signature on Compose for Microsoft 365 the choice is now yours.
To help you make the right choice for your business, in this blog post I’ll show you what Signature on Compose is all about – what it does, how it works and why it may, or may not, be the best fit for your business email signature management requirements.
Let’s get started…
What is Signature on Compose?
The name says it all. Signature on Compose is a Rocketseed-developed Outlook add-in which allows you to see your email signature when you are composing your email, as opposed to your signature being applied after you have pressed ‘send’. Your signature will also appear on your ‘sent’ emails.
Why have we released it now?
We’ve developed Signature on Compose in response to requests from select customers with specific requirements for their employees to see their signatures before sending, and to have a record of their signatures in their sent items. While meeting their requirements perfectly, for others it’s an option to consider and isn’t designed as a standard one-size-fits-all email signature solution.
How does it work?
With Signature on Compose, when you compose your email, Rocketseed connects to the Microsoft 365 Signature API which allows us to pull the signature from Rocketseed and insert it into your Microsoft 365 user account.
Within your business, the Signature on Compose plugin is installed by your Microsoft 365 Administrator and then becomes available to the users specified by the Administrator within the Microsoft 365 tenant.
What does it cost?
There are no additional fees to use this functionality on a Rocketseed account.
So is it right for your business?
Signature on Compose was developed to meet demand from select customers, with specific reasons that you might share.
It might be your company policy for all email signatures to be visible when they are sent and remain viewable within sent emails, giving a ‘record’ of the signatures that were sent.
Maybe, it’s simply a case of personal preference and a sense of reassurance that the right signature is always seen to be sent.
There are however some limitations that you may wish to consider if Signature on Compose is right for your business email requirements.
Perhaps most significantly, with Signature on Compose individual employees are able to amend their own email signatures. In other words their signatures are no longer tamper-proof, which may jeopardize the consistency of your brand ‘stamp’ across all your company email.
Also, any banner campaigns assigned to run at the top of your team’s emails will not be visible in the compose window (being separate from the signature) but of course will be applied by Rocketseed, as currently, once the emails are routed to the Rocketseed server after pressing ‘send’.
Finally, the Microsoft 365 Signature API isn’t available for mobile devices and so signatures cannot be seen on compose when using them. Rocketseed does, however, still brand these mails in the usual way when the mail is routed via the server.
To see, or not to see? It’s always good to have a choice and that’s what Signature on Compose is about.
Is it right for your business? As you can see there are a number of important factors to consider – from company policy and personal preference to ensuring your staff email signatures are consistently branded company-wide.
Ultimately, the biggest question is how much control do you want individual employees to have over your brand on your business’s number one communications channel? As one of the first ever companies to generate an email signature, we remain steadfast in our opinion that a central admin should control the brand, not every employee.
Interested in adding Signature on Compose to your Rocketseed account?